Privacy Policy
Collection and use of personal data
Purpose of processing and legal basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of enabling us to provide professional payroll services and to maintain our own accounts and records and to support and manage our employees. This includes for example, contacting you about your employment, updating our databases, arranging payments to you, processing expenses and developing and managing our services and relationship with you and our clients.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
We must have a legal basis to process your personal data, which are:
- Your consent
- Where we have a legitimate interest
- To comply with a legal obligation that we have
- To fulfil a contractual obligation that we have with you
Legitimate interest
This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Our legitimate interests are as follows:
- Managing our database and keeping employees records up to date;
- Providing professional payroll services to you and our clients;
- Contacting you to seek your consent where we need it;
Statutory/contractual requirement
The Company has certain legal and contractual requirements to collect personal data. Our clients may also require this personal data, and we may need your data to enter into a contract with you. If you do not give us consent to process your personal data, we may not be able to continue to make payments or process expenses.
Recipients of data
The Company will process your personal data and/or sensitive personal data with the following recipients:
- Clients (whom have introduced you to our service)
- Former employers whom we may seek references from
- Other recruitment agencies in the supply chain
When data is not collected from the data subject
The Company may collect the following personal data about you:
Personal data:
- Name, address, mobile number, email
- National insurance number.
- Nationality (through right to work check)
Sensitive personal data:
- Health information including whether you have a disability
- Criminal conviction
The Company may have sourced your personal data/sensitive personal data from:
- A Recruitment Agency;
- A former employer;
- A referee whose details you previously provided to us;
- Cookies
This information may have come from a publicly accessible source.
Overseas Transfers
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with professional payroll services.
Data retention
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
We must also keep your payroll records, for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.
Your rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on public or legitimate interest;
- The right not to be subjected to automated decision making and profiling; and
- The right to withdraw consent at any time.
Where you have consented to the Company processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting:
Data Protection,
Yellow Wages,
Glasshouse,
Suite 2F1
Alderley Park
Cheshire
SK10 4ZE
Telephone Number: 01260 548630
Email: info@yellowwages.co.uk
Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
Cookies
We may obtain data about you from cookies. These are are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work more effectively, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content. Most web browsers allow some control through your browser settings. To find out more about cookies, please see our Cookie Policy.
Please note that in a few cases some of our website features may not function if you remove cookies from your browser.
Links to external websites
The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information.
Sale of business
If the Company’s business is sold or integrated with another business your details may be disclosed to the new owners of the business.
Data Security
The Company takes every precaution to protect our users’ information including firewalls, browser certification technology, encryption, limited access and password protection.
Only employees who need the information to perform a specific job are granted access to your information.
The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.
If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.
If you have any questions about the security at our website, you can email:
Changes to this privacy statement
We will update this privacy statement from time to time. If we make any material changes, we will notify you.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it please contact:
Complaints,
Yellow Wages,
Glasshouse,
Suite 2F1
Alderley Park
Cheshire
SK10 4ZE
Telephone Number: 01260 548630
Email: info@yellowwages.co.uk
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.
